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INTERNATIONAL MARIMBA AND STEELPAN FESTIVAL 2017

COMPETITION RULES

PLEASE NOTE:
FOR THE PURPOSES OF THIS COMPETITION A MARIMBA IS DEFINED AS:
ANY MELODIC PERCUSSION INSTRUMENT WHICH HAS WOODEN KEYS

SECTIONS AND CATEGORIES

THERE ARE SIX SECTIONS AND IN EACH SECTION THERE ARE A NUMBER OF CATEGORIES

Sections

SECTION ELIGIBILITY
PRIMARY SCHOOL BANDS
(SMALL ENSEMBLE)
"PS"
bands with 2 -15 members maximum (including dancers and/or singers)

South African Schools: Grades 0 - 7
International Schools: please check with organisers

PRIMARY SCHOOL BANDS
(LARGE ENSEMBLE)
"PL"
bands with 16 or more members (including dancers and/or singers)

South African Schools: Grades 0 - 7
International Schools: please check with organisers

HIGH SCHOOL BANDS
(SMALL ENSEMBLE)
"HS"
bands with 2 - 15 members maximum (including dancers and/or singers)

South African Schools: Grades 8 - 12
International Schools: please check with organisers

HIGH SCHOOL BANDS
(LARGE ENSEMBLE)
"HL"
bands with 16 or more members (including dancers and/or singers)

South African Schools: Grades 8 - 12
International Schools: please check with organisers

OPEN BANDS
(SMALL ENSEMBLE)
"OS"
bands with 2 - 15 members maximum (including dancers and/or singers)

Tertiary institutions, professional and amateur ADULT BANDS and MIXED AGE GROUP BANDS:
grades 1 - 12 and adults. PLEASE NOTE: IF YOU ARE A SCHOOL BAND AND YOU ENTER THIS CATEGORY YOU MUST HAVE AT LEAST ONE ADULT PLAYING IN THE BAND.


OPEN BANDS
(LARGE ENSEMBLE)
"OL"
bands with 16 or more members (including dancers and/or singers)

Tertiary institutions, professional and amateur ADULT BANDS and MIXED AGE GROUP BANDS:
grades 1 - 12 and adults. PLEASE NOTE: IF YOU ARE A SCHOOL BAND AND YOU ENTER THIS CATEGORY YOU MUST HAVE AT LEAST ONE ADULT PLAYING IN THE BAND.

Please note: if you have mixed age groups in your band then you must enter your band into the HIGHEST AGE GROUP of the members:

e.g. if you have a mixed band of primary and high school members then you must enter them into the high school section.
e.g. if you have a mixed band of primary or high school and adult members then you must enter them into the open section.
e.g. if a teacher performs with the band then you must enter the band in the open section.

THERE ARE THREE CATEGORIES THAT FALL INTO EACH OF THE THREE BAND SECTIONS

Categories

CATEGORY INSTRUMENTARIUM TIME LIMIT
1 "BATTLE OF THE BANDS":
MARIMBA BAND: marimbas with/without non-melodic percussion instruments* only

OR

STEEL BAND
: steelpans with/without non-melodic percussion instruments* only.
3 minutes
2 "IN THE MIX" :
If you are a MARIMBA BAND then you need to include at least one other different melodic instrument** OTHER THAN A MARIMBA in your ensemble with/without non-melodic percussion instruments.
OR
If you are a STEEL BAND then you need to include at least one other different melodic instrument** OTHER THAN A STEELPAN in your ensemble with/without non-melodic percussion instruments.
3 minutes
3 "STRICTLY CLASSICAL"
For 2017 your band must PLAY music by the Romantic composer: FELIX MENDELSSOHN. You may enter a marimba band, a steelpan band, or a steelpan and marimba band (no other melodic instruments permitted.) You may play MENDELSSOHN in any style! You may include other composers into the composition but the majority of your performance played in this category MUST be by FELIX MENDELSSOHN.
3 minutes

IN ADDITION THERE IS A SEPARATE CATEGORY IN VARIOUS AGE GROUP BUT RESTRICTED TO 10 PLAYERS OR LESS FOR PRESTIGE BANDS TO BE SELECTED FROM EACH INSTITUTION AND RESTRICTED TO ONE BAND ONLY FROM EACH INSTITUTION:

CATEGORY INSTRUMENTARIUM / ADDITIONAL RULES TIME LIMIT
P4/H4/O4 "PROUDLY SOUTH AFRICAN/AFRICAN" PRESTIGE BANDS PROUDLY SOUTH AFRICAN/AFRICAN" PRESTIGE BANDS

1. This will be open to one band only from each of the institutions taking part.
2. Each band must have a maximum of 10 performers (inclusive of dancers).
3. Each band must play a South African/African piece/s. (Please check with organisers if you are unsure of the origin of your piece).
4. The band may be a marimba band with/without non-melodic percussion instruments OR a steelpan band with/without non-melodic percussion instruments OR a marimba and steelpan band with/without non-melodic instruments.

PLEASE NOTE: SINCE 2015 THE FORMAT HAS CHANGED FROM PREVIOUS YEARS. PRIMARY, HIGH AND OPEN SECTIONS WILL BE ADJUDICATED SEPARATELY AND TROPHIES WILL BE AWARDED IN EACH OF THE SECTIONS.
3 min

*Examples of non-melodic instruments This list includes some but not all possible examples of non-melodic instruments:

Drum-kit
All types of drums
Hosho
Triangle
Shakers
Maracas
Wood-blocks
Claves
Cabasa
Guiro
Shekere
Rhythm sticks
Rain stick, etc.

(please contact the organisers if you are unsure of any other instrument you may wish to include in your band)
**Examples of melodic instruments This list includes some but not all possible examples of melodic instruments:

violin, viola, cello, double bass, flute, piccolo, oboe, clarinet, bassoon, penny whistle, recorder, trumpet, trombone, tuba , French horn, saxophone, bag-pipes, all guitars, piano, keyboard, celeste, marimba, xylophone, vibraphone, glockenspiel, metallophone, steelpans, choir, solo singer, vocal ensemble, bottle band, kudu horns, kora, mbira, harp, boomwhackers, kazoos, etc.

(please contact the organisers if you are unsure of any other instrument you may wish to include in your band)


ADJUDICATING CRITERIA

1 ENSEMBLE:
  • Togetherness
  • Internal balance and blend
  • Appropriate choice of instruments (where applicable)
3 ARRANGEMENT:
  • Variety in parts
  • Exploration of instrument potential
  • Appropriate style
  • Creativity
  • Colour
2 PERFORMANCE:
  • Range of dynamics
  • Appropriate tempo choice
  • Level of difficulty
  • Phrasing
  • Rhythm
  • Intonation (where applicable)
  • Interpretation
4 STAGE PRESENTATION:
  • Movement and facial expression
  • Whole body involvement
  • Confidence
  • Preparedness
  • Dress
  • Capturing the spirit of the composition
  • Effort


PLEASE NOTE: EACH ADJUDICATOR WILL RANK THE BANDS IN ORDER. THE WINNING BANDS WILL BE DETERMINED BY THE COMBINED RANKINGS OF THE ADJUDICATORS. THE DECISIONS OF THE ADJUDICATORS ARE FINAL AND NO CORRESPONDENCE WILL BE ENTERED INTO.

PLEASE NOTE: ALL PERFORMERS NEED TO BE DRESSED APPROPRIATELY. NO FEMALE PERFORMERS MAY GO TOPLESS.

PRIZES

1st, 2nd and 3rd places will be announced.

The winner of EACH CATEGORY of EACH SECTION will be awarded a trophy.
ADDITIONAL PRIZES will be awarded at the ADJUDICATORS' discretion.


SPECIAL PRIZES

A combination marimba donated by Ian Lithgow from The Marimba Workshop www.marimbaworkshop.co.za (to be drawn from a hat).

Please note: The donor of the prize will not be responsible for the delivery costs of the prize. PLEASE WATCH OUT FOR FURTHER PRIZES.

BEST "MARIMBA BAND OF THE FESTIVAL" PRIZE

As there are SO many marimba bands at the festival:

To be eligible for this prize please take note of the following new rules:

  1. The institution needs to take part in ALL FOUR categories to be eligible for this prize.
  2. The winners of each of the PRESTIGE BANDS: PROUDLY SOUTH AFRICAN/AFRICAN categories: the Primary School/High School and Open Sections will compete against each other at the prize giving for the chance to be crowned the Best Marimba Band of the Festival. All six adjudicators will adjudicate this. Therefore it is in your interest to choose your very best 10 players (or less) to take part in this category. As this category has a maximum of 10 people playing in the band the playing fields will be levelled!
  3. The winners of each of the PRESTIGE BANDS categories will be announced at the beginning of the prize-giving to give the 3 bands the chance to get ready for the final Play-off. The winning bands will need to play the same music they played in this category.


BEST STEELPAN PERFORMANCE OF THE FESTIVAL PRIZE

As we only have a few steel bands at the festival at the moment:

The best steelpan performance will be decided upon by the adjudicators before the prize giving based on the scores throughout the festival.

COMPETITION RULES

IF YOU LIVE OUTSIDE OF THE GAUTENG AREA AND ARE UNABLE TO BRING YOUR OWN MARIMBAS OR STEELPANS YOU MAY USE THE MARIMBAS AND STEELPANS THAT WILL BE AT THE FESTIVAL. PLEASE CHECK WITH THE ORGANISERS THAT THE SPECIFIC MARIMBAS AND STEELPANS THAT YOU PLAY ON WILL BE AVAILABLE AT THE FESTIVAL.

  1. Singing by the BAND MEMBERS is permitted during the performance in any of the above categories. A separate choir or singer for the purposes of this competition is regarded as a "melodic instrument". Therefore if the band has a separate choir or singer/s then the band may enter in category 2 only. No offensive or inappropriate lyrics will be accepted.
  2. Dancing by the band OR a separate dance group may be included during the performance in any of the above categories provided the number of performers is adhered to.
  3. Participants may ONLY compete in their relevant section.
  4. In Section "PS" and "PL" and "HS" and "HL" the educator or conductor may NOT play with the band. He/she may NOT keep the beat for the band by clapping or playing any type of instrument including clicking beaters.
  5. ELIGIBILITY:
    SECTIONS "PS" AND "PL": only children from grades 0 - 7 (South African Education System) (please contact organisers re: non-South African participants).
    SECTIONS "HS" AND "HL": only children from grades 8 - 12 or a mixed age group grades 0 - 12 (South African Education System) (please contact organisers re: non-South African participants).
    SECTIONS "OS" AND "OL" : mixed age group of grades 8 -12 and adults / adult bands / any band where the teacher performs with the band OR an adult performs with the band.
  6. Provided the total length falls within the time limit a performance in ALL CATEGORIES may consist of any number of pieces or a medley of tunes in any style.
  7. A band may enter more than one category provided that the repertoire is different for each category.
  8. CATEGORY 4 is restricted to ONE band from each institution. The band must either be a marimba band with/without non-melodic percussion instruments OR a marimba and steelpan band with/without non-melodic instruments. The size of the band must be a maximum of 10 performers. The band must play a South African/African piece/s. The bands will compete in Primary, High or Open sections. Singing and dancing is permitted by band members.
  9. Groups will only be eligible for a prize if the duration of the performance does not exceed 3 minutes. Timing will be recorded from the 1st note of the performance. There will be time set aside for setting up and striking.
  10. Please make sure that you enter your band in the correct categories and that you adhere to the combinations of instruments, age groups and time limits as stipulated in these rules. Groups that do not adhere to the stipulations as set out above will NOT be eligible for a prize.
  11. A list of the titles of the music you will be performing at the Festival must be sent to the Festival office by 7 July 2017. Forms will be sent to all registered institutions. Bands which have not sent these lists by 7 July run the risk of not being eligible to compete. The composer, publisher and length of piece will be required in each case. (NO SHEET MUSIC IS REQUIRED).
Please note: By agreeing to participate in this International Marimba and Steelpan Festival you hereby grant permission on behalf of your band members for photographs, videos and possible radio or television broadcasting to take place. You hereby agree that you will not claim any compensation for the above.
YOU MAY ONLY ENTER A MAXIMUM OF 4 ENTRIES FROM EACH INSTITUTION/OR 7 FROM INSTITUTIONS WHERE YOU ARE ENTERING HIGH SCHOOL AND PRIMARY SCHOOL CHILDREN OR MIXED AGE GROUPS.

ENTRANCE FEES

  • R250.00 NON-REFUNDABLE REGISTRATION FEE PER INSTITUTION TO BE PAID BY FRIDAY 17 MARCH 2017.
  • R150 COMPETITION FEE PER BAND/ENSEMBLE PER CATEGORY TO BE PAID BY FRIDAY 17 MARCH 2017.
  • R150 per participant for a full week-end festival passport, payable by closing date of competition: FRIDAY 9 JUNE 2017. (This festival passport includes admission to all workshops and all performances as well as performing in the competition.).
  • If spectators wish to pre-book: R150.00 for the 2-day festival passport which includes admission to all workshops and all performances. Please book online at www.internationalmarimbafestival.org. Closing date for online bookings is Friday 21 July 2017
  • R150 per spectator at gate for 2-DAY FESTIVAL PASSPORT which includes admission to all workshops and all performances OR R80 PER DAY: includes admission to, and participation in, all workshops and attendance at all performances
  • R50 per adult per day at gate/R30 per school going child which ONLY includes admission to the competition tents. Entrance to workshops will then be charged per workshop.
  • Limited sponsorship may be available for schools or individuals. Please contact the organisers directly via email.


The INTERNATIONAL MARIMBA AND STEELPAN FESTIVAL will begin at 0800 on SATURDAY 29 JULY 2017 and end on SUNDAY 30 JULY 2017 at approximately 1800.

The prizes winners will be announced and the prizes awarded on SUNDAY AFTERNOON 30 JULY 2017 at the PRIZE WINNERS' CONCERT..

IF YOU HAVE ANY QUERIES PLEASE CONTACT: JOAN LITHGOW : 082 266 4229 (OFFICE HOURS ONLY)

Please TYPE ON THE FORMS SUPPLIED AND PRESS SUBMIT. Alternatively you may EMAIL or FAX them to: joan@educationafrica.org OR 0865793735

PLEASE NOTE:
CLOSING DATE FOR REGISTRATION AND COMPETITION ENTRIES:FRIDAY: 17 MARCH 2017
LATE REGISTRATION: AN EXTRA:R150.00
CLOSING DATE FOR PARTICIPANTS' ENTRIES:FRIDAY: 9 JUNE 2017
LATE ENTRIES: AN EXTRA:R25.00 PER PERSON


CONTACT DETAILS
JOAN LITHGOW:FESTIVAL DIRECTOR
EMAIL DETAILS:joan@educationafrica.org
082 2664229
Fax: +27 (0)86 579 3735
THAMI NGWENYA:FESTIVAL ASSISTANT
EMAIL DETAILS:thami@educationafrica.org
083 4505951
Fax: +27 (0)86 579 3735

SEE YOU AT THE FESTIVAL!!!